How to Schedule a Job in SynkedUP
Once a job is marked Sold, it becomes available to schedule in SynkedUP. This article walks you through how to schedule both install jobs and recurring maintenance jobs using the Map & Routing calendar.
Accessing the Scheduling Calendar
Navigate to Scheduling from the left-hand menu.
Choose your preferred calendar view:
Month View – See the entire month at a glance.
Week View – View a 7-day schedule.
Day View – See detailed daily scheduling information.
You can schedule jobs from any view.
Scheduling an Install Job
Step 1: Schedule a Job
Click Add to Schedule in the upper-right corner.
You'll see a list of all sold jobs that still have unscheduled work.
You can:
Drag and drop the job onto a date on the calendar
Or click the job name to open the scheduling window
Both options open the scheduling pop-up.
Step 2: Select Work Areas
In the pop-up window, choose what you want to schedule:
Entire Job (all work areas)
Specific Work Area(s) only
Example:
Schedule the full install at once
Or schedule just the patio now and plantings later
Select the work areas you want to assign to this event.
Step 3: Set Start and End Dates
You can schedule the job in two ways:
Option A: Manually Set Dates
Choose a Start Date
Choose an End Date
Install jobs are typically set as All-Day Events
Option B: Use Estimated Man Hours (Recommended)
If you included estimated man hours when building the job:
Enter the total estimated man hours
Specify how many man hours per day your crew works
Confirm your workdays (based on your schedule settings)
SynkedUP will automatically calculate the job duration for you.
Heads up — multi-week install jobs display continuously on the calendar, including across weekends. This is purely visual. The man-hour math respects the workdays you've set: weekends do not count against the man-hour total, and your crew is not scheduled to work them. The calendar event simply renders unbroken so you can see the full span of a multi-week job at a glance — it doesn't mean Saturday and Sunday have been booked.
Step 4: Assign Crew Members
Select a Crew Lead
Add additional team members if needed
Example:
Assign yourself as Crew Lead
Add another crew member to the same event
The job will be scheduled to the Crew Lead while still showing all assigned team members.
Step 5: Create the Event
Click Schedule.
The job will now appear on the calendar for the selected dates. You can hover over the scheduled job to view details.
Scheduling a Recurring Maintenance Job
Maintenance jobs (like mowing) can be scheduled as repeating events. The starting point is the same as for install jobs — Add to Schedule in the upper-right of the Scheduling page.
Heads up — "Create Event" lives somewhere else. If you've seen "Create Event" mentioned in route-related help, that's the on-demand routes flow in Map View, not the main calendar's Add to Schedule. Don't go hunting for it in the Scheduling dropdown — you won't find it there. For the routes-specific flow, see How to Set Up Routes in SynkedUP.
Step 1: Add to Schedule
Click Add to Schedule in the upper-right corner.
Select the maintenance job from the list.
Step 2: Set Recurrence
Choose a Start Date.
Select Repeat.
Choose frequency:
Weekly
Bi-weekly (enter 2 for every two weeks)
Monthly
Quarterly
Set an End Date (if applicable).
If recurrence settings were configured when the job was created, you can simply select Set a Schedule and SynkedUP will automatically populate the recurring events.
Step 3: Assign Crew
Select a Crew Lead.
Add additional team members if needed.
Click Schedule to finalize.
The job will now appear on the calendar based on your selected recurrence pattern.
Understanding Scheduled vs. Unscheduled Work
If only part of a job is scheduled (for example, only the patio work area), the job will still show as Unscheduled because additional work areas remain unscheduled.
To check status:
Use the dropdown filter to view:
Unscheduled work
Scheduled work
This helps you quickly identify what still needs to be placed on the calendar.
Types of Scheduled Work in SynkedUP
Install Jobs – Multi-day, project-based work
Recurring Maintenance Jobs – Weekly, bi-weekly, monthly services
One-Off Services – Single maintenance visits or service calls
All are scheduled using the same Add to Schedule workflow.
Quick Recap
To schedule a job:
Go to Scheduling.
Click Add to Schedule.
Select the job.
Choose work areas.
Set start/end dates (or use man hours).
Assign a crew lead and team members.
Click Schedule.
If you have any questions about scheduling jobs in SynkedUP, reach out to our support team via the chat—we're happy to help.